OFFICE ADMINISTRATOR
Company: Atlas
Location: Minneapolis
Posted on: October 17, 2024
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Job Description:
Position : Office AdministratorLocation : Fridley, MNAtlas is a
nationwide leader in civil engineering, materials testing and
geotechnical consulting services for environmental, industrial and
infrastructure construction projects. Headquartered in Austin, TX,
Atlas currently has over 3,500 employees with offices throughout
the US, including Alaska & Hawaii. It's no accident that Atlas
creates a better experience for infrastructure and environmental
projects. It's how we are built - with the best people in the
industry, with the reach and expertise to help at any and every
step of the project, and with a heart-led approach that puts
quality and safety at the center of everything we do. We're just
built to be better. We are a great company.We are seeking an Office
Administrator to join our Fridley, MN team! Come join us!Job
responsibilities include but are not limited to: - Monitor and
recognizing revenue and profitability on project related work. -
Data entry and data entry supervision of vendor invoices, daily
field staff production, new vendor and client set ups,
miscellaneous cost entries. - Project Maintenance including setting
up, invoicing, confirming budgets and contract adherence,
maintaining accounting files. - Review/report status of accounts
receivables and status of unbilled invoicing. - Willingness to work
cooperatively with and assist professional/field staff to support
daily needs. - Composing correspondence to assist Branch and
Division Managers and provide informational notices to branch
employees. Assist Project Managers with client requirements as
requested. - Compile basic/routine financial reports for Management
Team. - Address routine inquiries and support daily office
functions. - Work with Corporate HR department to ensure policies
and procedures are followed. Assist in the new hire onboarding and
termination processes. Maintain and update safety training system
with current employee data. - Manage sensitive business
communications, data, and other information with professionalism,
confidentiality, and discretion, both internally with employees and
externally. - Manage purchasing for office, project, and safety
supplies. - Provide accounting support to include filing, copying,
data entry and spreadsheet maintenance. - Marketing support,
special projects and other tasks as required.Minimum Requirements:
- Associate or bachelor's degree preferred in accounting, business,
teaching, or related field - Minimum 3-4 years relevant experience
- Ability to maintain confidentiality - Ability to work
independently as well as collaboratively - Exceptional
organizational and multi-tasking skills - Good reasoning,
mathematical, organizational, and customer service skills - Ability
to be in-office daily. Any remote work would be limited and require
prior approval.Technical Requirements: - Experience with BST,
Deltek or similar accounting software preferred - Online vendor /
purchasing systems, and general office administration support -
Proficiency in Microsoft Office products (Word, Excel, Teams, and
Outlook) - Detail oriented with strong analytical and creative
problem-solving skills, - Strong oral and written communication
skills - Understanding of billable time, project, and office
budgetingOther Miscellaneous Qualities: - Report writing, peer
reviewing, and senior reviewing experience - Experience working
within and understanding state environmental regulations and
guidelines - State of Minnesota Notary or ability to
obtainBenefits:Atlas offers a comprehensive benefit program to meet
the diverse needs of our employees. Depending on your employment
status, Atlas benefits include health, dental, vision, life,
AD&D, voluntary life / AD&D, disability benefits, leaves of
absence, 401k, paid time off, paid holidays, employee assistance
program, educational assistance program.Who We Are:We strive to be
the most sought-after infrastructure and environmental solutions
company, known for our unique, values-driven approach and brought
to life by the industry's most exceptional people.Atlas provides
professional testing, inspection, engineering, environmental and
consulting services from more than 100 locations nationwide. We
deliver solutions to both public and private sector clients in the
transportation, commercial, water, government, education and
industrial markets.With a legacy of providing consistent quality
and results, Atlas creates a better experience at every stage of an
infrastructure project. We connect the best experts in the industry
to deliver value from concept to completion and beyond. This means
doing everything our clients expect and then raising the
expectations in a way that only our people can.Our Values:Life: We
enhance quality of life. We value people and safety above all
else.Heart: As our hallmarks, we act with compassion, empathy and
respect.Trust: We work together as partners, doing what we say with
full accountability.Mastery: Always striving for the highest
quality, we ensure greatness inspires all our work.Diversity,
Equity & Inclusion are at the core of our purpose & values:We are
committed to enhancing the lives of our employees, customers,
shareholders, and the communities where we live and work. We
believe in our heart-led approach and place a strong focus on
conducting our business in an ethical, compassionate, and
respectful way. Through our Diversity, Equity & Inclusion Program,
we seek to hire, develop, and promote a talented and diverse team
of professionals nationwide. We believe in leveraging the power of
our different backgrounds, beliefs, perspectives and capabilities
to create value for our company and our communities. Our values of
Life, Heart, Mastery and Trust are the principles by which we
operate, the character of our people, and the culture of our
organization. We're Stronger Together.Atlas EEOC StatementAtlas is
an equal opportunity employer that is committed to diversity and
inclusion in the workplace. We prohibit discrimination and
harassment of any kind based on race, color, sex, religion, sexual
orientation, national origin, disability, genetic information,
pregnancy, or any other protected characteristic as outlined by
federal, state, or local laws.This policy applies to all employment
practices within our organization, including hiring, recruiting,
promotion, termination, layoff, recall, leave of absence,
compensation, benefits, training, and apprenticeship. Atlas makes
hiring decisions based solely on qualifications, merit, and
business needs at the time. For more information, read through our
EEO Policy
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Keywords: Atlas, Minneapolis , OFFICE ADMINISTRATOR, Administration, Clerical , Minneapolis, Minnesota
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